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Evaluate assessments and provide grades in VU Collaborate

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You can use dropbox tools on VU Collaborate or add Turnitin Feedback Studio for marking and grading.  It all depends on how you prefer to mark assignments and the tools that make it easiest for you to do that. View our key questions on using the dropbox, GradeMark and Turnitin below.

I have created an Assessment Dropbox folder; why can’t I see it in the Gradebook?

In order for feedback left in the assessment dropbox tool to appear in the Gradebook, each Assessment Dropbox folder must be associated with a grade item. For more information on creating and linking grade items to an Assessment Dropbox, see step 2 in this guide.

How do I evaluate a submission through the Assessment Dropbox?

The 'Evaluate Submission' page in the Assessment Dropbox enables you to evaluate and leave feedback for student submissions. You can download submissions from the Folder Submissions page to mark the files offline, you can use Turnitin Feedback Studio (if enabled), or you can view and grade a file directly on the Evaluate Submission page. You can then choose to publish feedback immediately or save your feedback as a draft to be released later. This enables you to revise individual assessments, review evaluations, and publish your feedback for all students at the same time.

How can I grade a student’s assignment in VU Collaborate?

There are two ways to mark a student’s assignment, through the Assessment Dropbox tool or through Turnitin. Ensure you know which tool you would like to use and communicate to students so they know exactly where to go to view their feedback.

How do I grade submissions using Turnitin GradeMark and QuickMarks?

In order to use QuickMarks, Turnitin must be enabled for an assessment dropbox folder. GradeMark and QuickMarks can be accessed through Turnitin by clicking on the Originality Report colour box in the Assessment Dropbox area and by selecting the QuickMark tab in the top left hand corner of the new window. Using GradeMark, you can add QuickMarks (comments) to specific areas of a student’s assignment, assign a numerical grade and provide overall audio and text based comments. Refer to this guide for more information on assessing submissions via Turnitin.

How do I send a score from Turnitin Feedback Studio to VU Collaborate Gradebook?

Please view step 5 in this guide for information on how to transfer marks from Turnitin to the Gradebook. Please note only the mark will be transferred across – students must access GradeMark to view any feedback given in Turnitin.

How can I upload grades from a spreadsheet to the Gradebook?

If you have a large cohort of students and use spreadsheets to record marks, it can be difficult to enter marks online one-by-one.  This guide on  Importing Gradebook Data will assist you with managing a large amount of student grades.   

For more information on grading assessments and using the dropbox in VU Collaborate, please visit the VU Collaborate Help site. If you encounter any issues, please contact the ITS Service Desk by phone on (03) 9919 2777, This email address is being protected from spambots. You need JavaScript enabled to view it. or self-service.

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Ensuring students can access the feedback you provide

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The assessment dropbox is a powerful tool within VU Collaborate that allows you to provide meaningful feedback to students for a variety of different assessment tasks. Leaving quantitative and qualitative feedback can be done with ease.

Can students see their feedback instantly?

Students can see all comments entered by you in the dropbox once you publish it but you can ‘save as draft’ to delay the publishing until all assessments are marked. If you are using Turnitin Feedback Studio, they will be able to view the grade and comments once the GradeMark date in the dropbox lapses. To check this date, navigate to your Assessment Dropbox Folder, click Edit Folder and select the Turnitin tab on the right; the GradeMark section is at the bottom. You will have the ability to adjust the date that GradeMark becomes available to students. For more information view Step 5 in this guide.

Students cannot view their feedback in Turnitin Feedback Studio, what’s the problem?

Ensure that students are opening their Originality reports and clicking on the blue comment bubble in the top right hand corner of the page. Secondly, verify that feedback has been left for them and that the GradeMark Available to Students date setting within the Assessment Dropbox settings has been set correctly. Your students may find this guide on accessing Turnitin Feedback Studio on VU Collaborate helpful.

My assessment tasks don’t require students to submit anything, what’s the best way to evaluate them?

You can still use the assessment dropbox tool to provide meaningful feedback to students for assessment tasks such as in-class presentations. Create an assessment dropbox folder and, when ready to mark, change the ‘Submissions’ search to “Show users without submissions”. Here you will see the list of students, allowing you to select “Evaluate Submission” just above the student’s name, despite the student not uploading anything. Publish this feedback when ready in order for the student to receive it.

Want to leave audio or video feedback for students in VU Collaborate?

By using the Video Note tool instructors can leave short audio and video clips of feedback for their students. This can help in giving students individualised and engaging evaluations of their work.

For more information on providing feedback in VU Collaborate, please visit the Connected Learning Help site. If you encounter any issues, please contact the ITS Service Desk by phone on (03) 9919 2777, This email address is being protected from spambots. You need JavaScript enabled to view it. or self-service.

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Managing written assignments in VU Collaborate

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Written assignments are a large component of the curriculum for many units and courses. Take advantage of the Assessment Dropbox tool in VU Collaborate to receive, store and mark assessments online, check for originality using Turnitin, and provide the grades and feedback through a rubric.  View common questions on these tools below.

How do I create an Assessment Dropbox?

Creating a Dropbox folder can be done in a few steps. When creating assessments, ensure that you always link to a grade item. Secondly, be careful of your start date, due date and end dates as the end date controls the visibility of the dropbox to students. Finally, when entering the Out Of mark; ensure that it’s the maximum number of points given in the linked grade item.

How can I add assessment information?

All assessment information should go into the Learning Space in a module titled Assessment Information. Basic assessment instructions can be placed in the description field of the dropbox; you can also create a rubric and attach it to the dropbox.  You can also attach the assessment item in the Add a file area so students can access their assessment item in multiple areas.

What is Turnitin and how do I use it?

Enable Turnitin (Step five) when creating Assessment Dropbox folders if you want to check submissions for originality against thousands of sources. If you are using Turnitin and you wish for your students to view their Originality reports, ensure that you select the Allow learners to see Turnitin similarity scores in their dropbox folder checkbox within the Turnitin tab.

A student has applied for an extension for the assignment to the Dropbox; how do they submit their assessment?

You can add special considerations to specific students by changing the dates of submission only for those students. View this guide on giving Special Access for more information.

What is the difference with a VU Collaborate rubric, one in a Word doc and one in Turnitin?

We know that having a rubric to use when marking assignments can make the marking faster and easier; it is also helpful for students to be clearer about what they need to do for the assignment.  If you have the rubric in VU Collaborate, rather than anywhere else, it will also automatically publish the feedback and grade to the student and send the grade result to the gradebook.  Make sure your rubric will provide the correct grades after going through VU Collaborate by following this guide or coming to visit a Connected Learning staff member.

For more information on using Assessment Dropbox in VU Collaborate, please visit the Learning Environments Help site. If you encounter any issues, please contact the ITS Service Desk by phone on (03) 9919 2777, This email address is being protected from spambots. You need JavaScript enabled to view it. or self-service.

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