Virtual Classrooms

Enable remote learning and encourage student participation in a fully online environment.

Creating a WebEx Virtual Classroom

WebEx Virtual Classrooms allow students who might not be able to physically be present in class to attend sessions online. Creating a WebEx virtual classroom in VU Collaborate is a simple process that only takes a few minutes.

Tip: After you have created/scheduled your WebEx Virtual Classroom session, read more on Facilitating a WebEx Virtual Classroom and  Setting up and Facilitating Breakout Sessions in WebEx

Below are the steps to creating a WebEx Virtual Classroom:


Step One: Access WebEx in VU Collaborate

 Navigate to the VU Collaborate space where you need to set up a virtual classroom for your course.

1. Click Communication in the navbar.

2. Select WebEx Virtual Classroom from the drop-down menu.

1. webex virtual classroom link in communication tab

If this is your first time using WebEx, your user account will automatically link to WebEx Virtual Classroom. After the three green ticks appear, click Back to Calendar to start creating your session.

the web ex event and meeting center startup screen as it appears to first time users. green tick symbols appear on the left hand side, and back to calendar is a button highlighted at the bottom of the window


Step Two: Set Time Zone

 1. Make sure the timezone of the session is set to your region.

Note: You can add (and remove) extra time zones if you want to display these in your virtual classrooms. To add another time zone, click Compare other time zones.

2. webex timezone options


Step Three: Schedule the Virtual Classroom

  1. Click Schedule more events to create a new virtual classroom.

3. webex schedule

4. webex event options

Image Description:

  1. Enter a Name for your new virtual classroom. Note that after created, this name cannot be changed. 
  2. By default, the virtual classroom is set to a Single Event. You can change this to schedule the virtual classroom to run Daily or Weekly.
  3. The timezone can also be set for each virtual classroom session. If necessary, set the timezone for this session.
  4. Click the When field to choose the date, then select the length of time of your virtual class.
  5. Adjust the Duration that you need to run your virtual class for.
  6. Set the Account type to WebEx Training Centre. This is selecting the type of virtual classroom.
  7. Select who is Hosting the session.
  8. When you're satisfied all your settings are correct, click Schedule to save and create your virtual classroom.

Note: Once you have clicked Schedule, the virtual classroom has been scheduled and this cannot be changed. If the settings are incorrect, it is easy to start again by deleting the classroom.

Tip: After you have created/scheduled your WebEx Virtual Classroom session, read more on Facilitating a WebEx Virtual Classroom and  Setting up and Facilitating Breakout Sessions in WebEx


Step Four: Delete a Virtual Classroom

 If necessary, you can delete a virtual classroom after it has been created.

1. Find the classroom name in the events list and click the cog icon to the left.

2. Click Delete.

5. delete a webex event


Step Five: Viewing Classroom Recordings and Past Sessions

 You can access a recording of your virtual classroom, provided you selected the option to record at the start of or during the session.

1. At the top of the Calendar screen, select the Event Recordings tab.

event recordings

You will see a list of prior virtual classroom sessions where a video has been recorded.

2. In line with the session you want to view, click the View Recording button.

6. veiw webex event recording

From this screen, you can stream or download your virtual session. Virtual sessions can be downloaded in .MP4 format.

Note: WebEx does not support streaming playback on mobile devices such as tablets and phones. To playback on a mobile device, you must download the video in .MP4 format and copy the file onto the device.

7. video recordings list


Further Support

Visit the VU Collaborate Help site at for up to date information and resources on blended learning or email This email address is being protected from spambots. You need JavaScript enabled to view it..

Contact ITS Service Desk on (03) 9919 2777 or via self-service for further technical support.