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Enable remote learning and encourage student participation in a fully online environment.

Assigning schedule privileges on Zoom

Zoom has an option where you can allow other staff members to schedule meetings or classes in Zoom on your behalf.  You can also schedule meetings or classes on behalf of other people once they have assigned you to schedule for them. This can be helpful for a course or unit convenors when there are complex timetables, multiple classes running at once, or when teacher scheduling is not completed at the time the classes are ready to be scheduled. 

This will also allow them the privilege of managing and co-hosting a class or meeting as an alternative host.

Ensure that both users are licensed users by logging in through victoriauniversity.zoom.us

This guide will show you how to assign schedule privileges in the following steps:

Setting Schedule Privileges


1. Sign in to the Zoom portal at victoriauniversity.zoom.us via SSO.

Zoom.us Login

Sign in using your eXXXXXXX or sXXXXXXX number and domain password then click Log in. 

log in

2. Click on Settings on the top left-hand corner of the webpage.

zoom settings

3. Click on Other under Meeting settings.

other settings

4. To assign schedule privileges, go to the bottom of the screen and click on + next to Assign scheduling privilege to. 

schedule privilege


5. Fill in the VU email address of the person you want to assign the privilege to and click on Assign.

assign schedule

 The email address of the people you can assign privileges to will appear under Assign scheduling privilege to as shown in the above photo.
 To find who enabled schedule privileges to you, look under I can schedule for.

After you have been added to be able to schedule a meeting on behalf of somebody else, the option will show up under the heading Advanced Options as shown in the picture below. 

scedule privilege option in meedint scheduler

Removing schedule privileges


To remove schedule privileges that you assign to other users or the ones that you have been assigned to, click on x. This will automatically remove the users you no longer want privileges assigned to or remove yourself from others' profiles.

 cross schedule

 

Adding an Alternative Host to a meeting you schedule


Go to the relevant VU Collaborate delivery space and click on Communication then Zoom classroom

zoom communications

When you are directed to the Zoom classroom, click on Schedule a meeting

schedule a new meeting

For meeting schedule instructions, go to Schedule a new class on Zoom then add the following as the last part of the process.

At the bottom of the page, click on the title Advanced Options.

advanced options for scheduling

Type the person's email address into the Alternative Hosts bar the click Save.

added alternative host

For more information on Zoom, click on Ensuring privacy in Zoom ,Zoom instructionsDownloading Zoom App or Zoom chat

  

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