Creating Spaces

Part of Space Creation & Admin Category

Creating New Delivery Spaces (VE)

The information in this guide is intended for Vocational Education Space Creators.

VU Collaborate Manager (VUCM) allows authorised staff members to create spaces and enrol staff into these spaces.  Creating VU Collaborate Spaces prior to the beginning of every teaching period ensures that staff can prepare spaces for delivery of their unit/course.

There are differences between creating spaces for HE and VE, specifically whether units are based on Delivery Plan codes or Unit codes. However, in both cases, existing student data is pulled from VU Connect.

Note: In order to create Delivery spaces in VU Collaborate, it is important to have the correct details on the unit delivery, otherwise students may not be enrolled in the VU Collaborate space correctly. Please check Unit/Delivery Plan details in Staff Connect to ensure details are correct. If you do not have Staff Connect access, fill in the Access Request Form and submit according to instructions on the form.

This guide is comprised of the following steps:


Step One: Login to VUC Manager

1. Log into MYVU portal and in the Application Access section, click the VU Collaborate Manager.


1.1 access


2. Once logged into VUCM, click on the Spaces tab to work through the steps in setting up a new space.

2. collab manager spaces


Step Two: Space Type

1. From the spaces page, select the type of space (VE).

2.4 space type

2. Click "Delivery >" once you've selected the relevant type.

Step Three: Search for Units

On this screen you can search for a unit via the course code or by an individual unit.
2.7 course type
1. Select search by > course code.
2. Enter the course code and intake year in their respective boxes.

3. Click Search.
3. search unit
4. Click fetch availabilities on the course result.
4. fetch availablity
5. Enter the location, availability, year and study period.
6. Click Add All to include all units for the specified course, or select each relevant unit by clicking the Add button individually. 
5. add a unit
7. Once you are satisfied with the units added click Next.

Step Four: Setup Details

The College, available year and study period have been pre-populated from previous entries and are locked to prevent changes from being made. The start and end dates have also been pre-calculated based on those determined by the StudentOne System.

1. From the Template Type Field, select the relevant template for the unit.

2. Enter the name of the unit in the description field.

6. template and description

Note: Avoid using ALL CAPS and unnecessary special characters such as (*, @, %, &) etc. This will be what students see at the top of the space.

3. If the default dates are incorrect, enter in your custom dates.

4. Once you are happy with the title description click Next.

7. dates


Step Five: Manage Staff & Create the Space

Each space must have at least one staff member assigned as a Convenor to it. To add staff to the unit complete the following process:

1. Enter either the Name or Staff ID of the person you are searching for.

2. Click Search.


8. staff search

3. Click the radio button next to the person you are searching for.

4. Under the Role field select the role you want to enrol the person into your unit with.

5. Click Add to complete the process and add the person to your unit.


9. staff selection

6. Repeat steps 1 - 5 if you need to add more staff members.

7. Tick the box beside Add yourself as a Convenor to add your account to the space.

10. convenor

8. Once you have added the appropriate staff members to the space click Next.

Note: The final page in the space creation process is the summary page. Review the data on the page and make any changes by clicking on the pencil icon.

9. Click Finish. 

11. summary page
10. After clicking finish you will be prompted with the space setup page. Click Create to create the space.

12. creation final

Congratulations! You've created a new space.

Further Support

Visit the VU Collaborate Help site at for up to date information and resources on blended learning or email This email address is being protected from spambots. You need JavaScript enabled to view it..

Contact ITS Service Desk on (03) 9919 2777 or via self-service for further technical support.