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Grouping Students

Use the Groups Tool to release content, and facilitate group assignments.

Creating and Managing Custom Groups

VU Collaborate automatically creates groups based on enrolment information. Additionally, staff can also create groups manually to assist with the learning process. This can range from creating groups based on assignment groups to creating groups based on students who have exemptions.

Before you start creating groups, please ensure that you have access to the Delivery Space as an Instructor or Convenor and that all students are enrolled in the Space accordingly.

To see a short video on How to Manage Groups and Manually Enrol Students, see the video below:

 Below are steps to walk you through creating and managing custom groups in VU Collaborate: 

Step One: Access Groups Within VU Collaborate


1. In VU Collaborate, Groups can be accessed by selecting Communication on the navigation followed by the Groups option. 

On the navbar select communication then groups

This will take you the Manage Groups page which provides the options to create and edit Groups.

Creating and Managing Custom Groups STEP1 IMAGE2

 

Step Two: Create a New Category


1. Select New Category.

new category button

2. Enter in a name for the group here; optionally, enter in a description of the group and its purpose.

group category name

3. Next, an Enrolment Type will need to be selected. There are many options that can be selected under the Enrolment Type dropdown selection. This will determine what will need to be input next in the following setting as this could either be Number of Groups or Number of Users.

Whatever is selected under Enrollment Type will determine what will need to be input next as this could either be Number of Groups or Number of Users.

The Enrolment Type dropdown list has the following selections:

Enrolment Type List

When working in the master space, please note the differences in Groups:

'Groups of #' 
once copied into a delivery space from the master space, consider the total number of users enrolled in the unit space and create the required number of groups.
E.g., If you have created 3 groups of 10 users, however, your class only has 20 enrolled students, then only 2 groups of 10 users will be created. Group names will also be lost, in order to retain group names, you will need to select - # of Groups instead. 

'# of Groups' once copied into a delivery space from the master space, will retain the group name as well as the total count of groups, as they are independent to the users in a class list.
E.g., If you have created 3 groups of 10 users and have labelled each group with a specific title, then the exact settings and group names will transfer across into a delivery space, irrespective of the total number of users enrolled. 

The last Enrolment Type option "# of Groups, Capacity of # - Self-Enrolment" combines both previous options and asks for how many groups will need to be created and how many students should be in each group.

Once selected, the next setting, 'Number of' will morph into the following:

  • The Number of Groups determines how many Groups are to be created based on the total number of students enrolled in the class.
  • The Number of Users determines the number of groups based on how many Users were input in the settings.

4. Input the required numbers in the Number of Groups or Number of Users settings, counting on the Enrolment Type selected.

Number of GroupsNumber of Users

The next setting labelled Restrict Enrollments To can be used to ensure that students already in a specific group or section can be the only ones added to that group. 

5. (Optional) A prefix can be added if necessary as well as several Additional Properties. Depending on what type of Group category was selected under Enrolment Type will determine the Additional Properties (aside from the first option "# of Groups - No Auto Enrolments").

Advanced Properties for either "Groups of #" or "# of Groups".  If you don't select Randomise users in Groups, they will be allocated in alphabetical order.

Creating and Managing Custom Groups Advanced Properties 01

Advanced Properties for any of the "Self-Enrolment" options:

Creating and Managing Custom Groups Advanced Properties 02

If "Auto-Enrolment" is selected the system will allocate students to groups in the following ways:

a) Groups of # will allocate students and create groups based off how many Users have been requested and the number of enrolled students; e.g. 30 enrolled students, Groups of 5 requested, 6 groups of 5 students will be created.

b) # of Groups will allocate students based off how many groups were requested and the number of enrolled students; e.g. 30 enrolled students, 5 Groups requested, 5 groups of 6 will be created.

6. Once all the sections have been completed click Save.

Following these steps will create groups automatically based off what was in Step 2. If additional groups need to be added once a category already exists, follow the steps below.

 

Step Three: Create Group(s)


1. In the Manage Groups screen select the category that the new Group will fall under.  

Creating and Managing Custom Groups Manage Groups2

2. Select the Create Group option from the dropdown menu.

Creating and Managing Custom Groups Manage Groups

3. Enter in the requisite details for the new Group.

If the group has been brought over automatically from Allocate+ then do not change the Group Code (recognised by the "AP" prefix).

Creating and Managing Custom Groups Add Group

Click on the picture below to see a video showing how to Create assessment groups for multiple locations then enrol. This video is just a quick demonstration. 

Create assessment groups for multiple locations then enrol

 

Step Four: Enrol Users


1. Within the Groups page on VU Collaborate, select the group that requires additional members.

2018 04 12 1420

2. Select Enrol Users.

 2018 04 12 1424

3. Click on the tick box of the members to be added and Save. For more information, please visit the guide: Enrolling Users 

 2018 04 12 1429

4. Click on the picture below to see a video showing how to create release conditions for groups.
This video is just a quick demonstration. 

creating release conditions

 

 


Further Support

Visit the VU Collaborate Help site at https://vucollaboratehelp.vu.edu.au for up to date information and resources on blended learning or email This email address is being protected from spambots. You need JavaScript enabled to view it..

Contact ITS Service Desk on (03) 9919 2777 or via self-service http://servicedesk.vu.edu.au for further technical support.

 

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