Assessment Dropbox

Consolidating all aspects of assessment and submission online.

Marking assignments in the dropbox


This guide shows how to mark assignments in the dropbox. There are a few of different ways to mark the assessments but we always recommend using a rubric.  For details on marking a rubric, see Marking rubrics in the dropbox.

To see a short video on how to mark assignments in the dropbox, see the video below.



Here are steps to mark assignments within VU Collaborate:


Step One: Access Assessment Dropbox

Select Dropbox from the Assessments menu.

 Dropbox Folder

 Step Two: Access the Assignment Folder 

The numbers in the column titled New, represents the amount of new submissions that are yet to be viewed. The numbers will be highlighted blue and linked to the recent submissions. 

Assessment dropbox folders new column function 001

 These file formats are compatible:
c) Media- SWF, MPG, MPEG, RM, MP3, MP4, M4V, M4A, AVI, WAV, RAM, ASF, MOV, RA

The numbers in the columns titled Completed, Evaluated and Feedback Published, relate to the number of students who have submitted out of the total number of students enrolled into the unit space. If a student has made a resubmission, the numbers here will not change. 

Assessment dropbox completed evaluated feedback published

To see a resubmitted assignment, you will need to work through the following steps as you would to see the first assignment submitted for a student. 

1. Choose the assignment folder by clicking on the title. 

select assessment title 

 Step Three: Access the Evaluate Submission Page

Before you start, you may need to filter the list of assignment submissions to a group. To do this, click the dropdown arrow next to User and select Groups then click Apply.  You then need to click on the dropdown arrow next to the group to select the group that is relevant you, then click Apply again.

 Attendance or classlist dropdown for groups  attendance or classlist groups and apply  attendance or classlist choose group 

After accessing the assignment folder, you will see submissions below student names. The assessment title in bold means that file is unread.

You are able to Download, Email, Mark as Read, Mark as Unread, Delete and Publish Feedback in this page. 

1. Click the assessment title below the name of the student you wish to grade and leave feedback for.

  wish to mark2

Use the Search Options to find specific submissions based on student name, date, or whether feedback has already been given.

2. When you click on the assignment name, the dropbox screen will open to one like the picture below.  

  1. The title of the assignment file.
  2. Student name and date of file submission. If a student submits past the due date, then a red notice will appear besides the date of submission.
  3. The new annotation tool, that allows teachers the ability to annotate a submission directly onto the assessment. Features include: thumbnails, bookmarks, page layout view, zoom options, pen, adding notes, texts, lines, print, search bar (key words), download option and a full screen view function. 
  4. The assignment to scroll through and read. The text 'Testing Annotation Tool' is detailing how the annotations will appear on the students assessment. 
  5. The link to the rubric. 
  6. The score. If there is no rubric to complete, place the score here manually.
  7. Where to place written overall feedback for the assignment.
  8. Click Save draft to save all the information but keep it hidden from students.  Click Publish to save the information and show it to students.

 Marking assessments featuring new annotation tool


 Step Four: Methods of Providing Feedback

An assignment can be assessed in different ways such as rubrics, scores, feedback, audio and video. 

4.1 Rubrics

1. Click on the associated rubric in the Evaluation Panel and evaluate according to the rubric.

Rubrics select rubric 

2. If you mark using the rubric, you can also add feedback for each criteria, click Close once you finish marking so the score can be transferred to the dropbox folder.

Marking the rubric

4.2 Score

Enter a numerical value in the Score out of field.

This is only necessary if you have not used a rubric.  Rubric scores automatically transfer here once the rubric is closed.

Enter out of score field

4.3 Feedback

Provide qualitative feedback in the Feedback field. You are also able to include photos, URL links and other multimedia elements in the HTML editor.

Add feedback in feedback field


4.4 Recording audio

1. Click Record Audio. 

Record audio

2. A popup window will appear. Ensure you Allow VU Collaborate to access your microphone when prompted.

3. To start recording click New Recording, and then click Add.

4. If you have previously recorded an audio file, you can upload it by clicking Upload File.

New recording

 4.5 Recording Video 

You are able to record video feedback up to a maximum of three minutes. 

1. Click Record Video.

2. A popup window will appear. please ensure you Allow VU Collaborate to access your camera when prompted.

3. To start recording click New Recording, and then click Add. 

4. If you have previously recorded a video, you can upload it by clicking Upload File.


 Step Five: Publishing or Saving Feedback

Once you have entered the desired feedback for the submission, you can either:

Publish: The feedback will be immediately available to the student and the grades will be transferred to the grade book.

Save Draft: The feedback will only be visible to staff and not be released to students. Grades will not be transferred to the grade book until the feedback is published or a grade gets entered manually in the Gradebook.

Publish save draft
1. Click Done to exit the submission.

2. Alternatively, click the Next Student icon icon next student which is located at the top right-hand side of the screen, in order to display the next student assignment within the Assessment Dropbox folder.

Select done to exit submissionpng

In order to prevent students from viewing feedback prematurely, Save Draft for each submission. When ready, Bulk Publishing Feedback in VU Collaborate for all students allows them to view their feedback, as well as for the grade values to be sent to the Gradebook.


Step Six: Providing Feeback for On Paper Submissions or Observed in Person Assessments

1. VU Collaborate allows assessment dropboxes to be set up for paper submissions or observed in person as well as the usual file and text submissions.

paper submission

2. For evaluating these types of assessments the steps are similar to those described above.

  • Initially, select the assessment folder you would like to evaluate by clicking on the title of the assessment in the dropbox folder. 
  • On the Folder Submissions page, click the name of the student you wish to leave feedback for or click the Evaluate Submission button.

3. The same methods as above can be used for providing feedback (Example: rubrics, score, written feedback, or attached file).

dropbox marking no submission

4. Once you have entered the desired feedback for the submission you can either Publish or Save Draft. (See Step Five).


Further Support

Visit the VU Collaborate Help site at for up to date information and resources on blended learning or email This email address is being protected from spambots. You need JavaScript enabled to view it..

Contact ITS Service Desk on (03) 9919 2777 or via self-service for further technical support.

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