Assessment Dropbox

Consolidating all aspects of assessment and submission online.

Marking Assessments in the Dropbox

This guide shows how to mark assessments in the Dropbox. 


Watch this short video to learn how to mark student submissions in a dropbox.


This guide will show the following steps to mark assessments within VU Collaborate:

 Related guides


Step One: Access Assessment Dropbox Folder

1. In a unit space on the navbar, click Assessments then Dropbox

assessment dropbox

Assessment Dropbox Folders

2. View the submission summaries:

  • New submissions (1) - numbers of ungraded submissions, follow the link to view
  • Completed, evaluated and feedback published submissions (2)  - number of submission out of total (individual or group) expected. 

3. Click the Assessment Dropbox (3) title, to view submissions

assessment dropbox folder overview


Step Two: Access the Evaluate Submission Page

Search or Filter submissions list

If you wish to just view your class, or one group. Select view by Groups (1), Apply (2). Then select the class or group (3), and again Apply (4).
Additionally, you can search (5) for individual students by name, or expand the Show Search Options (6), for additional search options.

filter by group select view by group

search for students by name

View submissions

1. In the Assessment folder you will see a list of students and their submissions. Select the submission file name to enter the evaluation view.

select title to view submission

2. After selecting an assignment name, the evaluation screen will open to one like the picture below.  

  1. Name of the current Assessment Dropbox and Delivery Space.
  2. Student name and their submission title.
  3. Annotation tool that allows teachers the ability to annotate a submission directly onto the assessment. Features include: draw, highlight, add notes, texts, shapes, print, search bar (keywords), download option and a full-screen view function. 
  4. Rubric to evaluate assessments based on criteria. 
  5. Overall Grade: If there is no rubric to complete, place the score here manually.
  6. Overall Feedback: Enter and provide further feedback for the student in texts, audio and video formats.
  7. If this is the first time you will provide the student with an evaluation, you will see the options: Save draft and Publish. Click Save draft to save all the information but to keep it hidden from students. Click Publish to save the information and show it to students.
  8. If you have already evaluated the submission and published it to students, the following options will appear: Update and Retract. Click Update to save any changes. Click Retract if you would like to retract the evaluation.  


3. To download the submission, from the Download Original icon select either (1) Down Original or (2) Download Annotations.



Step Three: Providing Feedback

3.1 Rubrics

There are two options to view and mark with a rubric:

  • Expand view (1) - view and mark with the rubric in-line with the assessment submission
  • Pop-up window view (2) - view and mark with the entire rubric in a new pop-out window

select expand in line or pop up window

Expand view

1. Click the Rubric name or arrow to expand.
2. For each criterion, hover over the scale levels to read the description.
3. Click to select the performance level (1) achieved.
4. If required, click on the score to then increase or decrease (2).
5. Optionaly include feedback (3).

evaluating with the in line rubric

Pop-up Window view

1. Click the Pop-up Window icon, to open the rubric in a new window.
2. Click to select the performance level (1) achieved.
3. If required, click on the score to then increase or decrease (2).
4. Optionaly include feedback (3).
5. In this view the assessment, unit and student details (4) are displayed.
6. And once saved, the name of grader (5) is also displayed.

 evaluate in the pop up window


3.2 Overall Grade and Feedback

You can enter a numerical value in the Overall Grade field. This is only necessary if you have not used the associated rubric, as the rubric automatically transfers the score.

You can provide qualitative feedback in the Feedback field. You are also able to include photos, URL links and other multimedia elements in the HTML editor.



Step Four: Publishing or Saving Feedback

Save or publish feedback

Scroll to the bottom of the page and, select either 

  • Publish ( the student will see their mark and teh grade will be transferred to the grade book) or 
  • Save Draft ( the rubric will be saved with the allocated mark; however, the student will not be able to view their result ). 

publish or save draft

Retract (unpublish) feedback

If grades have been unintentionally published, you can select Retract to return to Save as Draft.


Complete or Continue evaluations

1. Click Done to exit the submission, or Next Student icon to continue grading.


To prevent students from viewing feedback prematurely, Save Draft for each submission. Then, when ready, Bulk Publishing Feedback in VU Collaborate for all students allows them to view their feedback and the grade values to be sent to the Gradebook.



Providing Feeback for On Paper Submissions or Observed in Person Assessments

1. VU Collaborate allows assessment dropboxes to be set up for On paper submissions or Observed in-person submissions. 


Text Submissions

2. For evaluating Text Submission Dropboxes, the steps are similar to those described above.

  • Initially, select the assessment folder you would like to evaluate by clicking on the assessment title in the dropbox folder. 
  • On the Folder Submissions page, click the student's name you wish to leave feedback for or click the Evaluate Submission button.

3. The same methods as above can be used for providing feedback (Example: rubrics, score, written feedback, or attached file).


On Paper Submissions

4. To evaluate On Paper Submission and Observed in Person dropbox types, you can tick all students (1) and select Mark as Complete (2) or provide further feedback through Evaluate Submission.


5. Once you have entered the desired feedback for the submission, you can either Publish or Save Draft. See Step Four ).


Retracting Published Feedback in VU Collaborate 

If grades and feedback have been published unintentionally, return to the grading view to individual retract results.

1. In your VU Collaborate space on the navigation bar, click Assessments then Dropbox
2. Click the Assessment Dropbox name to view the list of submissions.
3. Note the submission status, then click the document name, or status to open the grading view.


4. Look for the Update and Retract buttons on the bottom right-hand side of the evaluation page—Click Retract to hide grades and feedback from the student view.


5. A confirmation message Evaluation retracted (1) will be displayed, and the buttons will also change back to Publish or Save Draft (2).

5. Click on Done to the top menu on the right-hand side to return to the submissions folder.

Go back to submission views

In the submission views, all the feedback that got retracted will appear as Draft Saved. 



Further Support

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