Creating Manually Allocated Groups

Groups is a great tool for creating group assessment submission, or releasing specific content to provide an individualised online experience for students.

This guide goes through the process of setting up groups in VU Collaborate where you can manually allocate students to groups.

 

On this page:

• Access Groups
• Create a Group Category
• Change Group Names 
• Allocating Students to a Group
• Viewing Group Member Information
  
  

Step One: Access Groups

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1. In your VU Collaborate space on the navigation bar

• Click Communication then Groups
• Or if you have the blue navigation bar - click Assessments then Groups 

2. The Manage Group page is where all your group categories will be listed.

The first group category (group set) listed are your Allocate+ timetabled class groups. These groups are automatically created, and group membership is synced from Allocate+ timetable daily. You can identify these groups as they begin with AP_ (Allocate Plus), followed by the unit code and class type (AP_UnitCode_Class  i.e. AP_AHE1112_Class). DO NOT modify these groups as changes can cause errors.

 

Step Two: Create a Group Category

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Create a New Category

1. Select New Category under the Manage Groups heading.

2. Enter a Category Name and you may also provide a brief description of your groups.

Select Group Enrolment Type

3. Under the Enrolment Type dropbox, select # of Groups – No Auto Enrolments.
No Auto Enrolments requires you to manually allocate students to each group. To automatically allocates student see Creating Automatically Allocated Groups.

4. Enter the Number of Groups you wish to create.

Restrict Group membership to a class or a section (optional)

This optional setting, allows you to restrict the Group Category (set of groups), to just one class. For instance, if you need to create groups for just one campus location.

5. From Restrict Enrolments To, select the required class (i.e. Footscray Nicholson Class01-Group A)

 

6. Review the other setting and select as needed. 

7. When ready, click Save.

 

 

Step Four: Change Group Names (optional) 

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Rename Category

1. Next to Category name select Edit Category from the dropdown menu

2. Edit Category Name, then select Save

Rename Groups

1. If you wish to re-name each individual group to something more relatable, click on the name of the group. 

2. Modify the group name and then click Save. 
Do not change the Group Code name, as this will cause errors.

 

 

Step Five: Allocating Students to a Group

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1. To allocate students into groups, ensure that the View Categories field is displaying the group category you just created. 
2. Click on the arrow next to the group category name and select Enrol Users.

3. To allocate a student to a group, click on the checkbox in the group column.
4. You can add a student to multiple groups and can remove students by unticking the box.

5. When you have finished allocating students, select Save.

 

 

Step Six: Viewing Group Member Information

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1. To view which students are allocated to a specific group, click on the number in the Members column.