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Enrolling People

Manage User Enrolment in a VU Collaborate Space.

Enrolling students into Support and Communication spaces

This guide will demonstrate how to search for and enrol students into VU Collaborate - Support and Communication spaces.

Note that - these instructions are only applied for Support (SPRT) and Course Communication (COMM) spaces, and students can only be enroled by the SC Convenors. With your normal teaching spaces, the student enrolment process will be automatic.

The following are the steps for enrolling people:

  

Step One: Access Classlist


1. Navigate to the desired VU Collaborate space and select the Space Admin menu in the navbar.

1 access Space Admin

2. Click on Classlist.

2 select Classlist

 

Step Two: Add Participants


1. Select Add Participants drop-down menu.

2. Click on Add existing users.

3 add participants

 

Step Three: Search for Users


A menu will open where you can begin a search for the person you want to add. You can enter their first and last name or their username (student number). 

1. Enter the student's number or student's name.

2. Click on the Search icon Search Icon. The search results will appear.

We recommend you to search using 's' number, as the student name in VU Collaborate may differ from their email address. Students who have already been added to the space previously will also not appear in a search. If you cannot locate the person you are trying to add, contact the ITS Service Desk for further support. Provide the person and the space details (username & email).

Search for user

If the user is already enrolled in the space, their name will appear in the search results with an icon beside it.

icon enrol

 

Step Four: Assign Role


Note that you can only enrol the students of SPRT and COMM space as Manual Student.

1. Click the checkbox next to the user you want to enrol into the space then click on the dropdown menus to Select a Role from the options provided. 

4 tick on the student details

5 select student role

2. Click on Enrol Selected Users to complete the enrolment process.

5.1 enrol selected users button

 

Step Five: Add Multiple Students


If you are adding multiple students at the same time, use the Set all roles drop-down menu and select a role.

Alternatively, you can follow our steps to create a CSV file and bulk enrol students into your spaces.

1. Scroll up to the top of the page, below Enrolment Options, use the Set all roles to dropdown option and select the Manual Student role.

2. Click the Set all roles button.

6 set all roles

3. Tick on each relevant student details that you want to enrol.

4. Click Enrol Selected Users to continue.

5.1 enrol selected users button

 

Step Six: Confirm Enrolment


 Confirmation of Enrolment will appear.

1. Click Done, or;

2. Choose to Add More Participants to add more users.

7 confirmation of enrolment

3. The user you enrolled will now be listed in the Classlist. There are lists for students, teaching staff, support staff, and withdrawn students.

8 new user appears in the classlist

 

Unenrol Manual Students


If you would like to remove a student from your unit Support or Communication space, you can manually unenroll them.

Note that only SC Convenor can perform this action.

1. To unenroll a participant, check the box next to the user's name in the Classlist.

2. Click on the Unenroll icon. 

9 select user to change enrolment

3. A confirmation message will appear. Click on Yes to continue, or No to cancel your action.

10 confirmation of unenrol

4. If you chose to continue, the system will notify you once the unenroll process is successful.

11 unenrol successful message

 


Further Support

Visit the VU Collaborate Help site at https://vucollaboratehelp.vu.edu.au for up to date information and resources on blended learning or email This email address is being protected from spambots. You need JavaScript enabled to view it..

Contact ITS Service Desk on (03) 9919 2777 or via self-service http://servicedesk.vu.edu.au for further technical support.

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