Assessment Dropbox

Consolidating all aspects of assessment and submission online.

You can grant special access to Assessment Dropbox folders for students who have been granted an extension.

The information in this guide is intended for Convenors and Instructors.

Granting Student Extensions in Assessment Dropbox Folders

There may be a time where a student may face hardship and will require additional time to submit an assessment task in VU Collaborate. The Special Access settings within an Assessment dropbox folder will allow you to grant extensions to specific students, without affecting the rest of the class. This guide demonstrates how to set special access conditions to an Assessment Dropbox folder.

Below are steps to walk you through Granting Student Extensions in Assessment Dropbox Folders:


Access the Assessment Dropbox tool

Select Dropbox Folder

Edit Folder

Add Special Access

Save Special Access Conditions


Step One: Access the Assessment Dropbox tool

1. Click Dropbox from the Assessments menu.


Dropbox in assessment 001


Step Two: Select Dropbox Folder

1. Select the Assessment Dropbox folder you wish to add Special Access conditions to.


Assessment dropbox


Step Three: Edit Folder

1. Click Edit Folder to add Special Access conditions.


edit folder


Step Four: Add Special Access

1. Click on the Restrictions tab.

2. Down the bottom, select one of the following:

a). Allow users with special access to submit files outside the normal availability dates for this folder

b). Allow only users with special access to see this folder.

4. Click Add Users to Special Access.

Note: If Allow only users with special access to see this folder is selected, it will prevent all other students from accessing the Assessment Dropbox Folder.

 special access


4.1 Select Date Availability

On the Special Access page, select the Date Availability you wish students with Special Access to have.

Students can submit to the dropbox folder from the Start Date.
Students are flagged as ‘Late’ if submitting after the Due Date.
Students cannot access the dropbox folder past the End Date.

Has due date


4.2 Add Students

1. Select the tickbox next to each student and select Save.



classlist for special access


If you want to choose a group to provide special access to, click the dropdown arrow next to User, select Groups then Apply.  


find groups for special access


You then choose the group/s you wish to add the special access to with the dropdown arrow in the Groups box, then select Apply.


select the group for special access



Step Five: Save Special Access Conditions

1. Students that have been granted an extension will now appear in the Special Access area of the Restrictions tab.

2. To modify the Special access settings for a specific student, click on the edit icon. To remove the condition, click on the X icon.

3. Click Save and Close to apply your changes.


 Save and close


Further Support

Visit the VU Collaborate Help site at for up to date information and resources on blended learning or email This email address is being protected from spambots. You need JavaScript enabled to view it..

Contact ITS Service Desk on (03) 9919 2777 or via self-service for further technical support.