Create grade items, publish grades to students and manage your feedback.

Changing the Visibility of Grade Items

Grades within VU Collaborate can be set to automatically reveal by date or can be manually hidden and revealed. These features allow you to grade the work of students and provide feedback in bulk, only revealing the grade to all students when you choose. Grades can also be set up with conditional releases, such as by groups. Be aware that when a grade item is hidden, the associated assessment item should also be hidden or the feedback applied will also be revealed.

Changing the visibility of grades is only able to be done by block convenors and convenors in a delivery space.  In a master space the change can be made by block convenors, convenors, block key academic. 

This guide shows you step by step on how to set release conditions and alter the visibility of grade items for students.


Step One: Accessing the grade book

1.  Navigate to your unit and click on Assessments > Grades.

1 Unit Home Page 

2.  From the list of grades click on the drop-down arrow next to the grade item you wish to adjust.

3.  Select Edit from the drop-down menu. If you want to manually hide the grade from students, you can select Hide from Users instead of going in to edit dates.

2 Grade ListUP


Step Two: Hide/unhide the grade item

1.  Click on the Restrictions tab.

3 Restrictions tab

2.  Tick Hide from Users to manually hide or unhide the grade item. 

 4 manual visibility

3.  To make the grade item only visible for a certain amount of time, click on the tick boxes next to Has Start Date and Has End Date and then click on the respective dates to open the inbuilt calendar. 

 5 time based hidden

4.  Click on Save and Close to save the visibility changes made to the grade item.

5.  When hiding grade items, it is important to also hide the dropbox or quiz that is associated with the grade item. To do this click on Assessments from the navigation bar and select either Dropbox or Quizzes.

6 assessment menu

6.  From either area, click on the drop-down arrow and then select hide from users. This will make sure that any grades or feedback attached to the item are also hidden from students. 

7 hide from users

7.  When your assessment item has been successfully hidden, it will have the crossed eye icon to denote that students won't be able to see it.

8 eye 


Step Three: Release Condition Visibility Options

Along with time-based visibility, you can also set non-time-based release conditions. These allow you to attach a specific release condition such as releasing grades to a particular group of students.

1.  On the Restrictions tab for your grade item, click on Create and Attach.  

9 create release conditions

3. Select the appropriate condition type to base the Grade Item visibility on (i. e. Group Enrolment).

4. Fill in required condition details (i.e. Group one).

 10 release conditions

5. Click Create to add the release condition.

6. Once added, the release conditions will appear as below.  Click Save and Close to finish altering the grade visibility. 

 11 save and close


Further Support

Visit the VU Collaborate Help site at for up to date information and resources on blended learning or email This email address is being protected from spambots. You need JavaScript enabled to view it..

Contact ITS Service Desk on (03) 9919 2777 or via self-service for further technical support.


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