Create grade items, publish grades to students and manage your feedback.

Exporting Gradebook Data

The information in this guide is intended for Convenors and Instructors.

Gradebook data can be exported to your computer to modify offline or keep for auditing purposes. Export student grades to an Excel spreadsheet to allow you to add and modify grades offline. You then have the ability to import the spreadsheet back into the Gradebook for your VU Collaborate Space, making the management of large classes as simple as possible. Please see Importing Gradebook Data guide for further information.

Below are the steps to export Gradebook Data:

Note: Exporting Gradebook Data it is only possible for Delivery Spaces and can only be changed by Block Convenors, Convenors, Block Instructors, Instructors and Tutors. 

Step One: Access Your Gradebook

1. Click Assessment and select Grades.

From Assessments dropdown menu on top navigation bar, Grades button is highlighted.


Step Two: Export your Gradebook to Excel (CSV format)

1. Select Enter Grades tab to access the gradebook.

2. Click Export button.

Export grades to Excel


3. Select All users if you want to export to all the students in the class or check 2.1 to export groups. 

4. In Sort By, select to export in chosen order. i.e. (Name, Last name, Username).  

5. Select the Grade Values you would like to export. If you want to modify the spreadsheet data and import it back into VU Collaborate, only select Points grade.

6. Select the User Details that you would like to export. It’s recommended that you select Last Name and First Name so that you can identify students otherwise you will only be provided with their student number.


You can also use this function to print a list of your students in groups 

7. Select the checkbox next to all or individual grade items that you wish to export.

8. Click on Export to CSV to export your data.

CSV files can be opened in Excel and this format is required to import your Gradebook back into VU Collaborate.

Choose Grades to Export

2.1 Exporting for Groups 

1. If you have created Groups in your Unit Space, and you only want to export grades to just one of those groups, go to Export Grades.

2.  Under Export Options select Groups and then Apply. 

grades 1

3. The Groups option will appear on your screen. Click on the dropdown button, select the group that you want to export grades and then click Apply. 

grades 2

4. Select the Grade Values and User details you would like to export. 

5. You can select Group Membership to sort students in their respective groups.

Step 3333

6. Select the checkbox next to all or individual grade items that you wish to export and click on Export to CSV to export your data.

sc 4444444


Step Three: Download CSV File

1. A pop up window will appear. Click on the file to download your CSV File.

Pop up window download button

If you do not see this view, navigate to the Downloads folder on your computer to access the CSV file.

Step Four: Open the CSV File

The CSV file will display student information and any grades that have been entered for each Grade item.

excel spreadsheet with same student in left column and corresponding columns with example grade data


Step Five: Adding/Adjusting Grades in the Spreadsheet

1. Enter the results for students in the column for each Grade item that requires a grade. You can also change previously entered grades and alter the order (eg., put into alphabetical order).

2. Grades should only be entered in the Points Grade columns. Leave any Weighted, Scheme or Final Grade columns as these will be automatically calculated when you import the data back into VU Collaborate.

Do not change the headings in any of the columns in the CSV file. This will ensure your CSV file is in the correct format, ready to import into VU Collaborate.

Column in excel spreadshet entitled Final Project Points Grade highlighted, with example mark of 40 below it.


Step Six: Save Your Modified CSV file

1. Once you have completed your marking save your file. Do not change the name of the file; keep it the same as when you downloaded it.

2. You may be prompted to accept the CSV file format, select Yes.

3. To learn how to import your gradebook into VU Collaborate please see the Importing Gradebook Data guide.

Excel popup asking permission to save file as CSV. Yes button is highlighted


Further Support

Visit the VU Collaborate Help site at for up to date information and resources on blended learning or email This email address is being protected from spambots. You need JavaScript enabled to view it..

Contact ITS Service Desk on (03) 9919 2777 or via self-service for further technical support.