Enrolling staff into spaces

This guide will demonstrate how to enrol people into VU Collaborate spaces in different roles.

The following are the steps for enrolling people:

• Check if you can enrol other teaching staff
• Access Classlist
• Add Participants
• Search and Select Users
• Confirm Enrolment
• Change Staff Role

 

Step One: Check if you can enrol other teaching staff 

---

You can enrol other staff members if you are a Block Key Academic, Block Instructor, Block Convenor, Instructor or Convenor. To see what access can be granted refer to the tables below, and to see what each role is able to do in a given space, see User Roles Explained.

 

Block Roles (4-weeks and 8-week blocks)

(*MS: Master space, *DS: Delivery space)

Roles that can enrol/add staff	Block Convenor	Block Key Academic	Block Instructor	Tutor	Course Chair	Space Reviewer	Guest Instructor
Block Convenor (in MS and DS)	DS	MS	MS,DS	MS,DS	DS	DS	MS,DS
Block Key Academic (in MS only)	MS	MS	MS	MS		MS	MS
Block Instructor (in DS only)	DS	DS	DS	DS		DS	DS

Block Convenors can also remove/unenroll staff in the Master Space and Delivery Space

Convenor and Instructor Roles (these roles should only be granted for 12-week semester mode)

(*MS: Master space, *DS: Delivery space)

Roles that can enrol/add staff	Convenor	Instructor	Tutor	Course Chair	Space Reviewer	Guest Instructor
Convenor (in MS and DS)				DS
Instructor (in MS and DS)

If you would like to request higher access such as Block Convenor or Convenor, ensure that you're listed as Unit Convenor on CAMS. Once the approval process has been completed, you can send us an email at This email address is being protected from spambots. You need JavaScript enabled to view it.

 

Step Two: Access Classlist

---

1. Navigate to the desired VU Collaborate space and select Space Admin menu in the navbar.

2. Click on Classlist.

 

Step Three: Add Participants

---

1. Select Add Participants drop-down menu.

2. Click on Add existing users.

 

Step Four: Search and Select Users

---

In the Add Exising Users page, you can search, select and add users.

1. Enter a Name or staff 'e' number (1), then select the Search icon (2). Use the staff 'e' number if more than one person has the same name.

2. Users that already have access will have a name tag icon (3) next to their name.

3. Tick to select a user (4), select a role (5) from the dropdown list and then select a section (6). Select the unit code so all students and submission can be viewed.

4. Select Enrol Selected Users (7).

 

Step Five: Confirm Enrolment

---

In the Confirmation of Enrolment page, review the added user

1. If finished adding users select Done, or;

2. To continue adding users select Add More Participants.

 

 

Change Staff Role

---

As a Unit Convenor, you can change the role of staff in the Classlist.

1. Tick the checkbox next to the user's name in to select, then select Enrolment.

3. From Select a New Role dropdown list, select the the new role, then select Save to confirm the changes.