News

Publish important and timely information quickly within a space.

Creating a News Item

You can use the News tool to post updates and communicate with all students enrolled in a space. News items are displayed on the homepage of the space. They can also be accessed in the Communication menu by clicking News. This guide explains how to create News items and publish them to your space.

Step One: Access the News Tool


1. On the homepage of the unit space, click on the dropdown arrow next to to News.

2. This will open up the News tool. Click New News Item in the dropdown menu. 
 

create_news_item

 
 

Step Two: Create a News Item


1. Type your title into the Headline field, and type or paste your text into the Content field.

A new news item. The headline field has been filled out, and reads A News Item. The content field is large, and has a bit of text in it that reads: News is created here

 

Step Three: Adding More Content


You can add photos, links and other multimedia items in the Content area.

 

1. On the left-hand side of the content editor, there are three buttons to insert media: Insert Stuff, Insert Image, and Insert Quicklink. Click on the appropriate button to explore its options. For example, the Insert Stuff button will let you embed an external video or H5P object.

insert stuff


2. Remember to save to avoid losing your work. Click the Save as Draft button at the bottom of the page to save at any time (this will not publish your news to the unit space).  



Three buttons that read, from left to right: Publish, Save as Draft, or Cancel. Save as Draft is highlighted.

Note: You can use strings such as  {FirstName}, which will automatically display the readers first name. For example “Dear {firstname}” will read as “Dear John”, if the student reading the post is named John. View the complete list of strings available. 

Step Four: Setting Post Availability


You can schedule a news item for release on a particular date and time, or hide it after a certain period.


1. Scroll down to the Availability section to view the start and end date options. 

2. Tick Always show start date, to display the start date to all users. Type in the Start Date field to specify the date and time you would like your news item to be published. 

3. To hide your news item after a certain date, tick Remove news item based on the end date, then enter details in the End Date field. 



availiability

Step Five: Attach Files or Audio


You can add attachments to a News item for students to download. The current options are Add a File, Record Audio, or Record Video. This is an optional step.

1. Scroll down to the Attachments section and click the file type you would like to attach.

The attachments section. Three buttons sit underneath the title Attachments and read, left to right: Add a File, Record Audio, Record Video

Note: If you are recording audio or video, you will need to allow VU Collaborate to access your microphone and/or camera. 

2. Depending on which option you choose, either Add a File or Media Capture will appear in the pop-up window. Record your media, or browse for the file you want to upload. When finished, click the Add button to insert the file into your News item.
 
Add and Cancel buttons. Add is on the left and highlighted.
 

Step Six: Add Release Conditions


Release conditions allow you to display the news post to students based on a given condition, such as their tutorial group or grade received on an assessment task. This is an optional step.

1. Click Create and Attach in the Additional Release Conditions section.



create_attach


2. This will open up a menu where you can select the preferred condition. This will determine who can view the News item when you publish it (e.g. students currently enrolled in the unit). 
 
3. Click Condition Type, Condition Details and Role to edit.

3. Click Create to add the release condition to the News item.


new_release_condition


4. When you have added all of the conditions and content you want to include in the News item, click Publish to make it available in the space immediately.

Publish

 


Further Support

Visit the VU Collaborate Help site at https://vucollaboratehelp.vu.edu.au for up to date information and resources on blended learning or email This email address is being protected from spambots. You need JavaScript enabled to view it..

Contact ITS Service Desk on (03) 9919 2777 or via self-service http://servicedesk.vu.edu.au for further technical support.