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Templates & Copying Content

Share templates and copy content across Spaces.

Copying Selected Components Between Spaces

VU Collaborate has a function for Convenors, Block Convenors and Block Key Academics to copy components ( including all contents ) between spaces. For example, based on the access provided to your role, you can copy dropbox folders, discussion forums, news items, interactive activities, and more. 

Before following this guide, please ensure that you are a Convenor, Block Convenor or Block Key Academic in both the space you are copying from and to. If you want to know more about roles, check the User Roles Explained Guide. 

Here is a short video on How to Copy Components Between Spaces:



The steps to copy selected components between spaces are as follows:

 

Step One: Navigate to Import/Export/Copy Components


1. Navigate to a space that you would like to copy components into and click on Space Admin located on the space navbar.

2. Select Import / Export / Copy Components.

screen 1 navigate from Space Admin to Import and Export

 

Step Two: Select a Space to Copy From


2.1 Copy contents from a Delivery or Sandpit Space to another Delivery Space.

1. Choose Copy Components from another Space ( an "org unit" refers to another Space in VU Collaborate ).

2. Click Search for Delivery Space to search and select the Space you wish to copy from.

This step can be used for copying modules or entire spaces from Delivery to Delivery Spaces or a personal Sandpit to a Delivery Space.


screen 2 copy from delivery space

3. The Select Space option will appear. Type the unit code and delivery year in the search bar that you would like to copy from, and press Enter from your keyboard or click on Search. For example, ECE1001 2021 is used to filter previous deliveries.

From the search list, select the radio button next to the correct Space. Then click Add Selected.

screen 3 search for delivery space

4. To search for your Sandpit, type your name or sandpit in the search bar.

screen 3.1 search for sandpit

 

2.2 Copy contents from a Master Space to a Delivery Space.

This step can be used for copying modules or an entire space from a Master Space to a Delivery Space within the Delivery Space that needs updating. This option will only copy the contents from a Master Space associated with the current Delivery Space.

1. When on the Import / Export / Copy Components page, click the radio button for Master Space of Current Delivery Space and leave the Include protected resources option checked. 

2. Click Copy All Components to copy all course material or click Select Components to choose groups of items or individual items to copy across. 

screen 4 copy master space of delivery space

 

2.3 Copy contents from a Delivery Space to a Master Space.

This step can be used for copying modules or an entire space from a Delivery Space into a Master Space within the Master Space that needs updating.

1. In your master space, select Copy Components from another Space.

2. For the space to copy options, there are two options that you can select:

  • Search for Delivery Space: To find all delivery spaces if you would like to copy contents from another unit space.
  • Search for past Delivery Space: to find all delivery spaces previously copied from the current master space.

screen 5 copy from master space

3. With either option, the Select Space option will appear. Type the unit code and delivery year in the search bar that you would like to copy from, and press Enter from your keyboard or click on Search.

From the search list, select the radio button next to the correct Space. Then click Add Selected.

screen 5.1 copy from past delivery space

 

2.4 Copy contents from a Master Space to another Master Space

This step can be used for copying modules or an entire space from a Master Space into another Master Space. For example, copy contents from a ( Block ) Master Space into an ( Online ) Master Space.

1. In your master space, select Copy Components from another Space.

2. Click on the Search for Master Space option.

screen 6 copy from master space to another master space

3, The Select Space option will appear. In the search bar, type the unit code that you would like to copy from and press Enter from your keyboard or click on Search

From the search list, select the radio button next to the correct Master Space. Click Add Selected.

You can check if it's a correct master space from the space name or space code column ( O: Online, OFS: online off-shore, OSP: online self-paced, BLK: block, 8WBLK: 8Week Block ). 


screen 6.1 select master space

 

Step Three: Select Copy Option and Components


Once you have added your desired space to copy from, you can now select items to copy.

  • Copy All Components: to copy everything from the Space selected in step three.
  • Select Components: to select individual contents or activities to copy over.

We strongly suggest academics click on Select Components to re-check their selections of contents and activities.


screen 7 select copy components

1. To copy everything from a unit space, tick on the Select All Components option and click Continue.

screen 8 select all components is ticked

2. To select individual components, tick on each box next to the desired components and tools.


Choose Individual Components to Copy

3. Select the corresponding External Learning Tool Link if you have used learning tools such as H5P.

Suppose you have embedded any available external learning tools such as H5P activities in a VU Collaborate Space. In that case, you must select the External Learning Tool option when choosing components to copy into your unit Space. If you do not select the correct External Learning Tool link to match the H5P activity, it will not work in the VU Collaborate space.


choose content to copy

4. Once selected, click Continue.

5. If you have selected individual items to copy, it will navigate you to the screen, which shows the individual items in the area chosen.

Click on the + symbol to the left of the module title to open the module content. You can then select specific items of content to copy into the space.

screen 8 select invidual items to copy

6. Click Continue when you have finished selecting items.

 

Step Four: Confirm Components to Copy


1. A confirmation of the selected materials and tools to be copied will appear. Check and make sure all selected components are correct.

You can also modify your selection by clicking on Go Back or Modify quick link next to each component.

2. Click Finish to start the copying process.

screen 9 copy contents confirmation screen

 

Step Five: View Copy Summary and History


1. While the copying process is underway, there will be a striped bar to the right.

2. Once the copying process is complete. There will be a green tick to the right of the selected component.

3. Click Copy Another Package to repeat the process and copy more content from different spaces or select View Content to return to the content area of your current space.

If you go through this process more than once, your components will be duplicated, not overwritten.


copying components in process

 


Further Support

Visit the VU Collaborate Help site at https://vucollaboratehelp.vu.edu.au for up to date information and resources on blended learning or email This email address is being protected from spambots. You need JavaScript enabled to view it..

Contact ITS Service Desk on (03) 9919 2777 or via self-service http://servicedesk.vu.edu.au for further technical support.

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