Understanding the Attendance Data

 

This guide is about understanding the attendance data. Before following this guide, please ensure that you have created an attendance register (Creating an Attendance Register) and recorded attendance (Recording attendance).  Below are links to different points about the attendance register.

Understanding attendance data

Options for viewing attendance data

View by: All students in the class list

View by: Individual students

View by: Groups

 

 

Understanding Attendance Data

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Attendance Data consists of student Names, Sessions, Totals and % of Attendance.

All students, including withdrawn students, are shown in the Attendance Data Sessions when you are recording attendance for your students. This can be done by day, week, or by topic. To learn more about how to record attendance, see Recording Attendance.

Totals display the total number of each status received per student. For example, Student 03 has the status of Present for two sessions, Absent for one session and Arrived Late/ Left Early for one session.

 

  

% Attendance indicates the percentage of students attending classes based on the statuses recorded. Please refer to the Creating an Attendance Scheme to learn about adding percentage values to statuses.

For this example, Present = 100%, Absent = 0%, Left Early = 75%, Arrived Late = 75%. 

 

Based on those percentages, the % Attendance for Student 03 is calculated by adding (100 + 100 + 0 +75) divided by the total number of sessions recorded (4). Thus, Student03 has attended 68.75 % of the sessions recorded.

A Cause for Concern value indicates when you would like to track students that fail to meet attendance requirements. Please refer to the Creating an Attendance Register to learn more about this.

For this example, the Cause for Concern value is 75%. Thus, Student 03 has failed to meet the attendance requirements with a total attendance value of 68.75%.

An alert icon and red text will appear in the % Attendance column indicating that the student has not met attendance requirements. 

 

Options for Viewing Attendance Data

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 1. To view attendance data, Select the Register Name. 

 

 

View by: All students enrolled in the class list

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1. Select User from the View By dropdown menu and click Apply.

 

 

View by: Individual students

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1. Type the name of the student in the Search For field and click the Search icon.

 

 

View by: Groups

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1. Select Groups from the View By dropdown menu and click Apply.

 

 

2. Select a group (e.g. Group 3). Click Apply again to finish.