Grades

Create grade items, publish grades to students and manage your feedback.

Grading and Publishing to Students

The Grades tool in VU Collaborate is used to set up a gradebook and record students’ scores. Grade items can be tied to other unit objects, such as quizzes or discussion forums; or they can exist independently, representing an offline item such as a workplace observation or an oral presentation.

Below are the steps for grading and publishing items to students:

 

Step One: Entering Grades into the Gradebook


1. In the navigation bar, click Assessments and select Grades from the dropdown menu.

 

access grades function

Grades that are linked to quizzes or assessment dropboxes will automatically move to the gradebook and do not need to be entered manually.  Likewise, if grades are entered into the Gradebook, they will automatically come over to the dropbox and/or discussions and be published.

2. Select the Enter Grades tab to view grades for all users.

 

enter grades function

 

3. Ensure you are in Spreadsheet View. To achieve this, simply click on Switch to Spreadsheet View. If your screen is showing the option Switch to Standard View, then you are in the correct space and can move forward to the next step. 

 

switch to spreadsheet view 01

 

This allows you to switch between the standard view of the Gradebook, and a spreadsheet view that allows you to enter grades directly into the User List. You can enter, import, and export grades for independent grade items in this view.

 

import export option

 

4. In Spreadsheet View, you can enter grades individually across all grade items or alternatively select Enter Grades. In Standard ViewEnter Grades is the only option.  

5. Click the arrow icon arrow down next to a particular grade item, and select Enter Grades from the dropdown menu. This will open up a new screen, where you can enter details for that grade item.

 

enter grades spreadsheet view 

 

6. Manually enter grades in the Grade fields.

 

manually enter grades

 

7. Click the Comments icon icon write comment to add comments to a grade.

 

add feedback

 

These Grades can be changed or updated at any time. Click the Event Log to see a record of which user has updated a grade, and when.

event log function 

 

8. Click Save and Close to reflect your changes. 

 

icon save close

  

Step Two: Confirming a Calculated Final Grade


Before publishing results to students, final grades should be confirmed. This step uses the Gradebook Setup Wizard to choose the type of final grade to release to students. There are two kinds of final grade to choose from: Final Calculated Grade and  Final Adjusted Grade. 

  • The Final Calculated Grade is calculated based on the grading system set up in the grade book. You cannot adjust it to accommodate special circumstances without editing individual grade items and recalculating the total.

  • The Final Adjusted Grade enables you to modify or adjust a student’s grade before you release it. This is useful if special consideration is applied to a grade.

Tip: The type of final grade for this Gradebook can be changed in the Setup Wizard at any time.

1. Click the Setup Wizard tab in the Gradebook menu.

 

setup wizard option

 

2. Scroll to the bottom of the page and click Start to begin the wizard.

 

icon start button

 

3. The first step in the wizard is Choose Grading System. Click to select the grading system you're using for this space. If you're not sure, you can come back and change this later.

 

choose grading system

 

4. Click Continue to go to Step 2 of the wizard, where you will confirm your grade type.

 

icon continue

 

If you would like to use a Calculated Final Grade for this Gradebook, follow these steps to release grades to your students. If you would like to use an Adjusted Final Grade instead, skip to the next section (Confirming a Final Adjusted Grade).

1. Select the Calculated Final Grade option in the Setup Wizard. 

2. Click Continue to proceed to Step 3 in the Setup Wizard. 

 

setup wizard calculated final grade 4

 

3. Check the tickbox icon tickbox under Auto Update. Now grades will automatically be updated in the Final Grades area. 

 

automatically keep final grade updated

Note: You will need to go through the rest of the wizard and click Finish to save your changes. You can return at any time to address other steps in the wizard. For more information, you can go to Setting up the Gradebook.

4. After you have saved your changes, return to the Enter Grades tab.

  

enter grades calculated final grade 01

 

5. Click the arrow icon arrow down next to the Final Calculated Grade and select Enter Grades from the dropdown menu.

 

final calculated grade and grade all

 

6. Check the tickbox icon tickbox under Released to publish the grade to students.

 

release final calculated grade

 

Note: If you did not select Auto Update in Step 3 of the Setup Wizard, a calculator symbol will appear. Click the calculator icon to recalculate the grade. Alternatively, go to the Setup Wizard and select Auto Update in Step 3 (as outlined in the steps above).

7. Click Save and Close to return to the Enter Grades area.

 

icon save close

 

8. In the Enter Grades area, check for the released icon icon to the right of the final grade. This confirms that the grades have been published to the students.

 

grades published to students confirmation

 

9. If you only want to display the Calculated Grade, you can remove the Final Adjusted Grade column from view. Click the More Actions button and select Manage Columns.

 

more actions manage columns

 

10. Uncheck the tickbox icon tickbox uncheck next to Final Adjusted Grade, and click Save. This will remove the Final Adjusted Grade column from view.

 

manage columns and save 1

 

Now the student's view of their results looks like this (marks and comments are an example only):

 

final calculated grade

 

Step Three: Confirming a Final Adjusted Grade


If you would like to use a Final Adjusted Grade for this Gradebook, follow these steps to release grades to students.

 

1. Select the Adjusted Final Grade option in the Setup Wizard.

2. Click Continue to proceed to Step 3 in the Setup Wizard. 

 

adjusted final grade setup wizard

 

3. Check the tickbox icon tickbox under Auto Update. Now grades will automatically be updated in the Final Grades area. 

 

automatically keep final grade updated

Note: You will need to go through the rest of the wizard and click Finish to save your changes. You can return at any time to address other steps in the wizard. For more information, you can go to Setting up the Gradebook.

4. After you have saved your changes, return to the Enter Grades tab.

 

enter grades final adjustment 

 

5. Click the arrow icon arrow down next to the Final Adjusted Grade and select Enter Grades from the dropdown menu.

 

 final adjusted grade enter grades

 

6. Enter the adjusted grades manually in the Grade field.

7. For grades that you have chosen not to adjust, click on the arrow icon arrow right to transfer the calculated grade into the Grade field. 

 

 manually enter adjusted grades

 

8. Check the Released tickbox icon tickbox under Final Adjusted Grade to publish the grade for that student. 

 

release final adjusted grade

 

9. Check the tickbox icon tickbox on the left-hand side of First Name, Last Name, Username to select all students, then click on Release/Unrelease to publish all grades at once. 

10. Click Save and Close to save your changes, and return to the Enter Grades screen. 

 

release published grades in bulk

 

11. The eye icon Release icon that looks like an eye  next to the Final Adjusted Grade confirms the grade is published and visible to the student. 

 

 eye icon released final adjusted grade

 

Now the student's view of their results looks like this (marks and comments are an example only):

 

final adjusted grade summary

 


Further Support

Visit the VU Collaborate Help site at https://vucollaboratehelp.vu.edu.au for up to date information and resources on blended learning or email This email address is being protected from spambots. You need JavaScript enabled to view it..

Contact ITS Service Desk on (03) 9919 2777 or via self-service http://servicedesk.vu.edu.au for further technical support.