Grades

Create grade items, publish grades to students and manage your feedback.

 

Grading and Publishing to Students

The Grades tool in VU Collaborate is used to set up a gradebook and record students’ scores. Grade items can be tied to other unit objects, such as quizzes or discussion forums; or they can exist independently, representing an offline item such as a workplace observation or an oral presentation.

Note: This guide uses the Gradebook Setup Wizard. For more information, you can go to Setting up the Gradebook.

Below are the steps for grading and publishing items to students:

 

Step One: Entering Grades into the Gradebook


1. In the navbar, click Assessments and select Grades from the dropdown menu.

 

Grades in Assessment Menu

Note: Grades that are linked to quizzes or assessment dropboxes will automatically move to the gradebook and do not need to be entered manually.

2. Select the Enter Grades tab to view grades for all users.

 

Select enter grades tab

 

3. Click Switch to Spreadsheet View. 

 

Switch to SpreadSheet View

 

This allows you to switch between the standard view of the gradebook, and a spreadsheet view that allows you to enter grades directly into the User List. You can enter, import, and export grades for independent grade items in this view.

 

4. In Spreadsheet View, you can enter the final adjusted grades for all items.

 

5. Click the arrow next to a particular grade item, and select Grade All from the dropdown menu. This will open up a new screen, where you can enter details for that grade item.

 

Grade All Option

 

6. Manually enter grades in the Grade fields.

 

manual entry of Grades

 

7. Click the Comments icon Comment Icon to add comments to a grade.

 

step 01 07

Note: These Grades can be changed or updated at any time. Click the Event Log to see a record of which user has updated a grade, and when.

Event Log

 

8. Click Save and Close to reflect your changes. 

 

The bottom of the all grades edit screen with the Save and Close button highlighted. There are two buttons next to it on the right. the Save button and the Cancel button

  

Step Two: Confirming a Calculated Final Grade


Before publishing results to students, final grades should be confirmed. This step uses the Gradebook Setup Wizard to choose the type of final grade to release to students. There are two kinds of final grade to choose from: Final Calculated Grade and  Final Adjusted Grade. 

  • The Final Calculated Grade is calculated based on the grading system set up in the grade book. You cannot adjust it to accommodate special circumstances without editing individual grade items and recalculating the total.

  • The Final Adjusted Grade enables you to modify or adjust a student’s grade before you release it. This is useful if special consideration is applied to a grade.

Tip: The type of final grade for this Gradebook can be changed in the Setup Wizard at any time.

1. Click the Setup Wizard tab in the Gradebook menu.

 

Setup Wizard

 

2. Scroll to the bottom of the page and click Start to begin the wizard.

 

the start button

 

3. The first step in the wizard is Choose Grading System. Click to select the grading system you're using for this space. If you're not sure, you can come back and change this later.

 

part of the Setup Wizard screen that reads: Step 1 of 7. Step 1. Choose Grading System

 

4. Click Continue to go to Step 2 of the wizard, where you will confirm your grade type.

 

A continue button and a cancel button. The continue button is highlighted.

 

If you would like to use a Calculated Final Grade for this Gradebook, follow these steps to release grades to your students. If you would like to use an Adjusted Final Grade instead, skip to the next section (Confirming a Final Adjusted Grade).

1. Select the Calculated Final Grade option in the Setup Wizard.

 

step 02 05

 

2. Click Continue to proceed to Step 3 of the wizard.

 

3. Check the tickbox under Auto Update. Now grades will automatically be updated in the Final Grades area.

 

The auto update section with tickbox checked. It says Automatically keep final grade updated.

Note: You will need to go through the rest of the wizard and click Finish to save your changes. You can return at any time to address other steps in the wizard. For more information, you can go to Setting up the Gradebook.

4. After you have saved your changes, return to the Enter Grades tab.

 

grades enter1

 

5. Click the arrow next to the Final Calculated Grade and select Grade All from the dropdown menu.

 

Grade All Option

 

6. Check the tickbox under Release Final Calculated Grade to publish the grade to students.

 

The Grade All edit screen with the Release Final Calculated grade section highlighted. It has a tickbox.

Note: If you did not select Auto Update in Step 3 of the Setup Wizard, a calculator symbol will appear. Click the calculator icon to recalculate the grade. Alternatively, go to the Setup Wizard and select Auto Update in Step 3 (as outlined in the steps above).

7. Click Save and Close to return to the Enter Grades area.

 

step 01 08 Save close

 

8. In the Enter Grades area, check for the released icon icon to the right of the final grade. This confirms that the grades have been published to the students.

 

The Final grades section with three example final calculated grades highlighted. The eye icon can be seen next to each of them

 

9. If you only want to display the Calculated Grade, you can remove the Final Adjusted Grade column from view. Click the More Actions button and select Manage Columns.

 

highlighting more actions and manage columns options

 

10. Uncheck the tickbox icon04 tickbox next to Final Adjusted Grade, and click Save. This will remove the Final Adjusted Grade column from view.

 

highlighting final adjusted grade

 

Now the student's view of their results looks like this (marks and comments are an example only):

 

A demonstration screen of how students see their results, with different assessment items displaying grades and comments. The different between this screen and the next example is the header text says Final Calculated Grade and there is a direct correlation between the points and the weight

 

Step Three: Confirming a Final Adjusted Grade


If you would like to use a Final Adjusted Grade for this Gradebook, follow these steps to release grades to students.

 

1. Select the Adjusted Final Grade option in the Setup Wizard.

 

Two radial options in the Setup Wizard (as before). This time, the second option, adjusted final grade, is highlighted

 

2. Click Continue to proceed to Step 3 of the wizard.

 

3. Check the tickbox under Auto Update. Now grades will automatically be updated in the Final Grades area.

 

The auto update section with the tickbox checked

Note: You will need to go through the rest of the wizard and click Finish to save your changes. You can return at any time to address other steps in the wizard. For more information, you can go to Setting up the Gradebook.

4. After you have saved your changes, return to the Enter Grades tab.

 

Step03 04DL

 

5. Click the arrow next to the Final Adjusted Grade and select Grade All from the dropdown menu.

 

step 02 09

 

6. Enter the adjusted grades manually in the Grade field.

 

The edit all grades screen with example student names and grades. The Grade field under Final Adjusted Grade is highlighted

 

7. For grades that you have not chosen to adjust, click on the arrow icon arrow icon to transfer the calculated grade into the field.

 

8. Check the tickbox under Release Final Adjusted Grade to publish the grade for that student.

 

A closer look at the Grade All edit screen. Release Final Adjusted Grade column is highlighted and sits between Comments and Event Log

 

9. Check the tickbox tickbox on the left to select all students, then click on Release/Unrelease to publish all grades at once.

 

The bottom of the Grade All edit screen. A tickbox on the left is highlighted, and Release/Unrelease is highlighted on the right. Below these options are the Save and Close, Save, Cancel buttons.

 

10. Click Save and Close to save your changes, and return to the Enter Grades screen.

 

the Save and Close button highlighted

 

11. The eye icon Release icon that looks like an eye  next to the Final Adjusted Grade confirms the grade is published and visible to the student.

 

Final Grades area with eye icons on the right-hand side of the Final Adjusted Grade examples, indicating they are visible to students

 

Now the student's view of their results looks like this (marks and comments are an example only):

step 03 12

 


Further Support

Visit the VU Collaborate Help site at https://vucollaboratehelp.vu.edu.au for up to date information and resources on blended learning or email This email address is being protected from spambots. You need JavaScript enabled to view it..

Contact ITS Service Desk on (03) 9919 2777 or via self-service http://servicedesk.vu.edu.au for further technical support.