Create customisable marking schemes and store templates for reuse.

Creating a Holistic Rubric

A holistic rubric provides you with a quick option to assess student work as a whole. In holistic rubrics, there is only one single dimension where you can assign criteria, feedback and percentage value to evaluate students work. Use holistic rubrics to assess students overall quality, proficiency, or understanding of content and skills. Holistic rubrics can also be used with a no scoring option or "text rubric". Text rubrics can be helpful to present important criteria without having to assign a score. For example, pass/fail criteria.

Here are the steps to create a holistic rubric:

Step One: Access the rubrics tool

 1. Click on Assessments in the navigation bar, and select Rubrics from the dropdown menu to access the rubrics tool.

14 main nav bar


Step Two: Create a new rubric

 1. Click on New Rubric to create a new rubric.

15 new rubric


Step Three: Fill in your rubric

1. Start by entering a descriptive Name for your rubric. You will use this name to locate your rubric when attaching it to an assessment item.

Your progress will be saved as you go as marked by the "✔ Saved" notification. 

1 name and draft

3. Set the status for your rubric by selecting from the dropdown list. It is recommended that you select draft until you have completed and checked your rubric.

  • Select draft if you are not ready to link your rubric with an assessment tool.
  • Select published if you are ready to use your rubric and associate it with assessment dropboxes.
  • Select archived to remove your rubric from the search results and to make sure that it is not available to be associated with any assessment dropbox

2 status options

Once a rubric has been published you will not be able to make any further changes. For example: editing the name, description, levels and criteria and assigning any associations with assessment dropboxes. If you need to make any changes to a published rubric please change the status back to Draft or create a new copy of the rubric, if you have already evaluated student submissions.

4. Select Holistic from the rubric type dropdown list.

3 holistic

6. Select the type of Scoring Method from the drop-down list.

  • Choose Percentage to provide a scoring method for the levels used in your rubric. You will be able to include feedback for each level and also use the rubric to pass the grade value to the associated dropbox folder.
  • Choose No Score to provide overall text-based feedback and to present a guide for students to visualise important criteria without having to be associated with any grade value.

 4 percentage selection

 Click reverse order to switch levels from 4 - 1 and back.

An example of a No Score - Text Only rubric:

5 text only rubric example

An example of a Percentage rubric:

6 percentage holistic rubric

5. Enter the number of levels in your rubric.

Levels should reflect the quality of the submitted work. Normally rubrics have 5 levels which are High Distinction, Distinction, Credit, Pass and Fail. However, you can have a different number of levels and different names. For example, you can have 4 levels; Exemplary, Good, Satisfactory, Unsatisfactory

7 levels and options 01

  • 1. - Add Level. Used to add more levels from the left. Can also add levels from the right-hand side.
  • 2. - Level Name. Enter a name for each level, ie. Distinction or credit.
  • 3. - Percentage Value. Set the percentage value for each level. ie. 80% HD, 70% D.
  • 4. - Delete Individual Level. Delete selected levels directly with the delete bin icon.
  • 5. - Initial Feedback. Feedback that is automatically provided to the student if they receive that level of grade from the rubric.


Step four: Setting the rubric options

 1. Rubric Visibility. You have the choice of hiding or allowing students to view their rubrics before or after the publishing of feedback. 

2. You can hide the overall score for students on rubrics. This is more useful on multi-criteria rubrics rather than single criteria rubrics as students generally know how many points a HD or D is worth.

8 rubric visability

You could select the Hide Scores checkbox if you do not want students to view their score within the rubric However, it is better to use the no score text only rubric if you do not need to associate any score to a rubric. Remember that it is best practice to ensure that students understand how they will be marked, thus, it is important for students to be able to see their scores.

3. Advanced availability. Ensure the checkbox for Competencies is checked. This allows the rubric to be linked to a drop-box. 

4. Select the checkbox for My ePortfolio if you would like the rubric to be able to be accessed from the ePortfolio. This can be used to enable students to assess each other within files shared through ePortfolio.

9 advanced availability


Step five: Publish your rubric

1. For your rubric to be used with an assessment item it must be moved from draft mode to published. Ensure that the information entered is correct and move onto the next step.

2. Scroll to the top of the page and using the drop-down in the top right select published from the menu. 

gif draft to published

3. Now that your rubric is published you can click close at the bottom of the page. All changes are saved as you work.

Step six: Link your rubric to a dropbox.

1. From the navigation bar at the top select Assessments > Assessment Dropbox.

2. Click the drop-down arrow next to the dropbox you wish to add the rubric too, or create a new one.

10 edit dropbox

3. Under the Evaluation and Feedback heading click the Add Rubric button.

11 add rubric

4. In the new window opened click the checkbox next to your newly created rubric. 

5. Click Add Selected

12 select the rubric

6. Your rubric will now appear as the listed rubric on your dropbox.

13 listed rubric

After you have added the rubric and have no further changes to make click Save and Close.

Further Support

Visit the VU Collaborate Help site at for up to date information and resources on blended learning or email This email address is being protected from spambots. You need JavaScript enabled to view it..

Contact ITS Service Desk on (03) 9919 2777 or via self-service for further technical support.

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