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Virtual Classrooms

Enable remote learning and encourage student participation in a fully online environment.

Using Zoom App for Android

This guide will show you how to download and use the Zoom application. You may use the Zoom app on either an Android or iOS device if a laptop or a desktop is not accessible.  

The following guide uses the Dark Android setting, this makes the background dark instead of light.

 

This guide covers the following topics; use these links for easier navigation:

 All virtual classrooms need to be scheduled in VU Collaborate so students can access the sessions in the Delivery space. Unfortunately, Android and iOS applications do not sync with the Zoom Classroom space in VU Collaborate.  

 

Download Zoom App on Android


1. Download the Zoom Android app by visiting the Google Play Store.  

Android Play Store

You can download this app to any Android device. The application will sync with individual devices, not VU Collaborate.

2. You will need to type Zoom in the search bar and select the magnifying button. Then select the Zoom Cloud Meetings app.

3. Select Install.

Type Zoom in the Search bar and select Install

4. Once the app is installed, it will appear as the following icon on your device screen.

Select the Zoom App to open the application

When you need to access Zoom from your device, select this icon.

 

Log into Zoom App using Your Staff Account


1. Select the Zoom app on the screen of your Android device.

Select the Zoom App to open the application

2. To sign in, click on the Sign In button on the bottom right-hand corner of the screen.  

Select Sign In

3. You will need to choose the Sign in with SSO login option for your staff account.

SSO Sign In

4. Once you have chosen the SSO login, you will be prompted to enter the company domain.

The company domain should be entered as victoriauniversity. Then, select Continue.

On subsequent login via the Zoom app, you will not be required to re-enter the domain. Instead, the app will remember this for you.  


Zoom Company domain

5. You will then be moved to the below authentication screen. Please enter your staff login details for VU Collaborate ( eNumber and password ).

Please refer to the Zoom Essentials Help Guide, Accessing Zoom step 2.1, to learn how to log into your VU Zoom Staff Account correctly with Multifactor Authentication (MFA).

Log into VU with your Staff ID and Password then select Login

6. If the screen below appears, you have successfully logged in to the Zoom app via your Android device.

Zoom Meet Chat Page

 

Meet and Chat on Zoom App


3.1 Creating a Group Chat on Zoom

The Zoom app lets you communicate with colleagues by using the Chat Function even if you are not participating in a virtual classroom.

 1. Click Meet & Chat at the bottom left of the Zoom app home screen.

Click Meet Chat on the Zoom Toolbar

2. Click on the edit button on the top-right corner of the screen.

Select the Edit Button

3. Type in the search bar to search for people you would like to communicate with or browse through your friends' list and select individuals you wish to add.

4. Select Start a Chat to finalise your selection.

You may choose multiple people to chat with.

Select people or type who you wish to invite into a group chat then click Start a Chat

If you choose to chat with multiple people, this will create a chat channel on the Meet & Chat page and the Contacts page.

5. The group chat is now available for use, select it to begin using it. 

The Group Chat is now available

Setting a chat channel in the Zoom app with colleagues is an excellent way to send instant messages for support to each other.

 

3.2 Deleting a Group Chat or a Chat on Zoom

If your Group Chat was only temporary and you wish to close it down, follow these steps.

Only Admins have the ability to delete entire group chats.

1. Click on the Info button on the top right.

In your group chat select the Info icon on the top right of the page

2. On the About Chat screen, scroll down to the bottom and select More Options.

Scroll down the page and select More Options

3. Click Delete Channel. The Group Chat will now be deleted for all participants.

Select Delete Chat

 

3.3 Chatting with Participants within a Zoom Session

1. When in a Zoom Session, click More at the bottom right of the Zoom App home screen.

In a Zoom meeting select the More button in the Zoom Toolbar

2. You will see a page with further options such as virtual reactions ( emojis ) and meeting settings. Here select Chat.

Select Chat to to write messages within the session

As a default setting, Zoom will not allow chat options for your students for a private chat with peers during the virtual classroom. They will only be able to contribute to the Everyone chat feature with all participants for educational purposes. This feature is designed so students can ask questions and clarify any content in the Virtual Classroom.

3. As a host, you can send chat messages to students during the virtual classroom time if required, and they can return the chat to you or post it to all participants.  

4. You can do this by searching for and selecting the student/s. As the Host, you can also send a chat using the Everyone option to ensure all participants can view the message.

Write in the Chat Box and then press send to send a message

When you action a private message or receive a private message, the Everyone option will be replaced while you communicate with the private message. However, if you wish to send all participants messages again, you will need to change the Send to: option to Everyone once more.

 

Join a Meeting on Zoom App


You may receive an email from colleagues or students inviting you to participate in an online meeting. The email should include the following: 

  • An invitation link
  • A meeting ID
  • A password (required as default)

Zoom Session Invite Email

Follow the below steps to log in to the Zoom app with your student account:

1. Open the sent email with your mobile device, which has the Zoom app.

2. Click on the Invitation link, and you will be able to use the Zoom app.

Select Meeting Invite Link

If the link does not work, follow the below steps:

3. Copy the meeting ID from the Zoom invitation email.

Copy Meeting ID

4. Open Zoom App.

5. Click Meet & Chat at the bottom left of the screen.

Click Meet Chat on the Zoom Toolbar

6. Click Join at the top of the page.

Select Join on the Meet Chat Page

7. Type or Paste in the Meeting ID and click Join Meeting.

Make sure to check that Your Name is correctly spelt and professionally written before entering or starting the Zoom Session.

Add the Meeting ID and select Join

 

Start and Schedule a Meeting on Zoom App 


 You may schedule your meeting between colleagues or students to communicate and discuss your progress and ask inquiries.

1. Click Meet & Chat at the bottom left of the Zoom app home screen.

Click Meet Chat on the Zoom Toolbar

2. Click Schedule at the top right window.

Select Schedule on the Meet Chat Page

3. Add your topic Title.

This is optional, but we recommend that you name a meeting, so they are easily identifiable to you and the participants.  

4. Set the date and time for the meetings.

5. You may enable Repeat to set a recurring meeting. 

6. Set a password to make the meeting secure.

For security reasons, password protection is set by default in Zoom.

Ensure that Enable Waiting RoomOnly Allow Authenticated Users and Add to Calander is enabled for extra security and assistance.

7. Click Done when you finish setting the meeting.

Add a Session Title and fix settings accordingly then select Done

Add a Session Title and fix settings accordingly then select Done P2

More settings to Schedule a Meeting available

8. A popup window will appear. Backtrack by selecting your back arrow to view further options.

A popup window will appear backtrack by selecting your back arrow

9. Select Invite.

Select Invite

10. Choose which messaging application you want to use to send the session link to others. Again, we recommend selecting Copy to Clipboard.

Further options are now available select Copy to Clipboard

11. You can now paste the copied meeting link within any application such as Email, Messenger, WhatsApp, and other social media sites to share the link with others.

12. When it is time to begin the scheduled session, you can start the Zoom session by selecting Meetings on the bottom toolbar and then select Start on the correct session.

Select Meetings

Your meeting will begin just as it would on a computer device. However, we still recommend importing and activating your virtual class sessions on a computer device through VU Collaborate and your Delivery Space to enable students to view and join in from VU Collaborate itself.

13. Copy your Meeting ID from your Meetings selection.

Copy Meeting ID

14. Go to your Delivery Space in VU Collaborate and select Communication on the navbar and then Zoom Classroom.

Select Communication in the navbar and then Zoom Classroom  

15. On the right-hand side of the page select the three dots and then Import meeting.

Select the three dots and then Import meeting

16. Paste your Session ID into the criteria box and then select Import. 

Your Session will now be available for students to join in by logging into VU Collaborate. You may also start your session here as well.

Paste Session ID and then select Import

17. Select Start on the correct Session to launch your virtual session.

Schedule a new class on Zoom click join .png

 

5.1 You can also create an Instataniouis Zoom Session.

1. Select Meet & Chat at the bottom left of the Zoom App home screen.

Click Meet Chat on the Zoom Toolbar

2. Click New Meeting at the top left window.

Select New Meeting on the Meet Chat Page

3. Click Start a Meeting.

Select Start a Meeting

4. Once in a Zoom session, you may invite other participants not initially invited by clicking Participants at the bottom of the screen and clicking Invite at the bottom of the screen.

In a Zoom meeting select Participants in the Zoom Toolbar

In the Participants List you can see who is in the meeting and invite others

5. Again, there are many invite options available. We recommend using the Copy Invite Link to paste the link into emails and other forms of sharing information with your students or participants.

Once Invite is selected you may use the many options to invite others into the session

 All virtual classrooms need to be scheduled in VU Collaborate so students can access the sessions in the Delivery space. Unfortunately, android and iOS applications do not sync with the Zoom Classroom space in VU Collaborate.  

 


Further Support

Visit the VU Collaborate Help site at https://vucollaboratehelp.vu.edu.au for up to date information and resources on blended learning or email This email address is being protected from spambots. You need JavaScript enabled to view it..

Contact ITS Service Desk on (03) 9919 2777 or via self-service http://servicedesk.vu.edu.au for further technical support.

 

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