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Virtual Classrooms

Enable remote learning and encourage student participation in a fully online environment.

Using Zoom App for iOS

This guide will show you how to download and use the Zoom application using an Apple product such as an iPhone or iPad. You may use the Zoom app on either an iOS or Android device if a laptop or a desktop is not accessible.  

This guide covers the following topics, use these links for easier navigation:

Academic staff should schedule their virtual classrooms in VU Collaborate so that students can see the sessions in the Delivery space. Android and iOS applications do not sync with the Zoom Classroom space in VU Collaborate.  Professional staff can use these applications to schedule meetings as required as long as they are no requirement for students to access the meeting in VU Collaborate.

 

 Download Zoom App on iOS


 1. Download the Zoom iOS app, by visiting the Apple Store.  

  using Zoom App ios

You can download this app to any android device, the application will sync with individual devices, not VU Collaborate.

2. Search for the Zoom app using the search bar in the Apple Store.
3. Then select the Zoom Cloud Meetings app by clicking on the icon highlighted.
4. Once you have selected the app as below you will be able to install the application.
5. Select Install.

iOS Dowload app


6. Once the app is installed, it will appear as the following icon on your device screen.

iOS Appicon

7. When you need to access Zoom from your device you simply select the above icon.

 

Log into Zoom App using Your Staff Account


 1. Select the Zoom App on the screen of your iOS device.

iOS Appicon

2. Once you have selected the Zoom App on your device for the first time the below will appear.
3. Select Open.

iOS openapp2

4. To sign in simply click on the sign-in button in the bottom right-hand corner of the screen. 
 
Zoom iOS SignInscreen

5. You will then need to select how you are going to access your staff account.  For your, staff account you will need to choose SSO login.

Zoom iOS SSOscreen

6. Once you have chosen SSO login you will be prompted to enter the company domain.
7. The company domain should be entered as victoriauniversity.
8. Then select Continue.

Note: On subsequent login, via the Zoom app you will not be required to re-enter the domain.  The app will remember this for you.  

Zoom iOS Companydomain

8. You will then be moved to the below authentication screen.  Please enter your staff login details for VU Collaborate.

 Login with credentials page

9. If the below screen appears you have successfully logged in to the Zoom App via your device.

iOS mainscreen


Meet and Chat on Zoom App


Zoom app enables you to communicate with your colleagues and student by using the Chat Function even if you are not participating in a virtual classroom.
1. Click Meet & Chat at the bottom left of the Zoom app home screen.

Meet Zoom iOS

2. Click on the top-right corner on the screen.
3. Type in the search bar the person you would like to communicate with or browse through the list.

 Chat Zoo iOS

Note: You may choose multiple people to chat with.

4. If you choose to chat with multiple people, this will create a chat channel that will appear in the Meet & Chat page and the Contacts page.

Tip: Setting a chat channel in the Zoom app with colleagues is a good way of being able to send instant messages for support etc.

During a virtual Zoom session, you may check who is participating in the classroom and communicate with them.
1. Click Participants at the bottom right of the Zoom app home screen.
You will see a page with all the present virtual classroom participants. 

 Zoom Participant iOS

2. Click Chats at the bottom left of the page.  You can also invite a participant/s to join the meeting and send them a notification of their attendance from the app.

 ZoomChat iOS VC

Zoom iOS Invite

3. When using the chat function you type your message and click send. Now all students can see this message.

 Zoom iOS VCchat

Note: As a default setting, Zoom will not allow chat options for your students privately with peers during virtual classrooms.  They will only be able to contribute to the Everyone chat feature with all participants for educational purposes.  This feature is designed so students can ask questions and clarify any content in the Virtual Classroom.

4. As a Lecturer/Educator you can send chat messages to students during your virtual classroom time if required.  
5. You can do this by searching for and selecting the student/s.  As the Host, you can also send chat using the Everyone feature.

 

Join a Meeting on Zoom App


You may receive an email from your colleagues or students inviting you to participate in an online meeting. The email should include the following:

  • A meeting ID
  • A password (required as default)
  • An invitation link

Follow the below steps to log in the Zoom app with your staff account:
1.  Open the sent email with your mobile device which has the Zoom app.
2.  Click on the invitation link and you will be able to use the Zoom app.

 If the link does not work, follow the below steps:

3.  Copy the meeting ID from the Zoom invitation email.
4.  Open Zoom App.
5.  Click Home.
6. Select the Join icon.

iOS joinicon


7. Type in the Meeting ID and click Join Meeting.

iOS JoinMeetingID

 

Start and Schedule a Meeting on Zoom App 


 You may schedule your meeting between your colleagues or with students to communicate and discuss your progress and ask inquiries.

1. Click Home.
2. Click Schedule at the top right window.

iOS Scheduleicone

3. Add your topic Title.

Note: This is optional but we recommended that you name a meeting so they are easily identifiable to you and the participants.  

4. Set the Starts date and Duration for the meeting.
5. You may enable Repeat to set a reoccurring meeting. 

 iOSSchedulemeeting

Note: For security reasons, password protection is set by default in Zoom

7. Click Done when you finish setting the meeting.
8. Click Add Invitees.

iOS Invite


9. Choose which mailing address you want to send to other people.

iOSAddinvite

 iOSInviteenotif

10. Click Add to Calendar to save your meeting.

iOS AddCal
 

11. Saving meetings to your calendar makes it easy for you and your participants to remember the date and time.
12. Select the calendar you wish to save the event in.


iOS SelectCal

 

13. The invite will now appear on your calendar.
You may start a meeting immediately by:
14. Clicking on the Zoom App Home screen.
15. Click New Meeting at the top left window.

iOS meet

16. Click Start a Meeting.

iOS startmeet


17. You may invite other participants by clicking Participants at the top of the screen and clicking Invite.

iOS Part invite

Zoom iOS Invite

 

Security Features


For added security features, click on Security at the bottom of the screen. The security icon in the meeting controls allows you as the host or the assigned co-host of a meeting to enable or disable options during a meeting to secure the meeting and minimize disruption during the meeting.

zoom bottom bar added security option

1. You will be able to lock the meeting where more participants will not be allowed to enter.
2. You can enable the waiting room where participants will reach a waiting room where they need to be approved by you to be allowed in the meeting.
3. You can also enable or disable the screen share, chat and renaming features of the participants.
4. You can lock the option that allows participants to rename themselves. 
5. You can remove participants permanently.

 Note:  Academic staff should schedule their virtual classrooms in VU Collaborate so that their students can see the sessions in the Delivery space.   Android and iOS applications do not sync with the Zoom Classroom space in VU Collaborate.  Professional staff can use these applications to schedule meetings as required as long as they are no requirement for students to access the meeting in VU Collaborate

 

 


Further Support

Visit the VU Collaborate Help site at https://vucollaboratehelp.vu.edu.au for up to date information and resources on blended learning or email This email address is being protected from spambots. You need JavaScript enabled to view it..

Contact ITS Service Desk on (03) 9919 2777 or via self-service http://servicedesk.vu.edu.au for further technical support.

 

 

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