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Assessment Dropbox

Consolidating all aspects of assessment and submission online.

Introducing the Assessment Dropbox

The assessment dropbox is a core component of VU Collaborate. It is used in all units across the university and is the primary way students submit their written work to a unit. Block instructors, tutors and block convenors are all able to view and grade the dropbox submissions. Block Convenors and Block Key Academics are the only staff who can create a dropbox, and they must be created in the master space. All material (including Dropboxes) will automatically be transferred to the delivery space two weeks before the start of every block. 

You can choose between a group or individual dropbox. Group dropboxes automatically distribute the given grade to every student enrolled in that group.

There are currently four different dropboxes for different types of assessments:

  • File Submission: Students can upload all file types to a max file size of 2 GB. For files greater than 2 GB, upload elsewhere and instead provide a link.
  • Text Only Submission: Students submit via a text box connected to dropbox. No actual file is submitted.
  • On Paper Submission: Students receive an automatic submission to dropbox. Staff can evaluate each submission automatically or manually.
  • Observed in Person: Students receive an automatic submission to dropbox. Staff can evaluate each submission automatically or manually.

Use the links below to navigate through different aspects of this guide.


View Dropbox Submissions 

1. To find where to view and create Dropboxes in a VU Collaborate space, select Assessments located on the top navbar and then select Dropbox

Select Assessments in the Navbar to activate the dropdown box and select Dropbox

2. You can then select the title of the assessment dropbox folder you would like to view. In the example below, Assessment 2 Dropbox - Essay has been chosen.

Select Dropbox Title you wish to view

3. A few different options are available for filtering the assignment submissions made by students in the delivery space. Submissions can be filtered by User (student names), Group, or Class Sections (e.g. course or campus). After selecting your preferable submission views, click on Apply to apply the change.

Dropbox Change submission views 2

By default, the submission list is set to view submissions by the User. Enter either the student name or student number in the "Search for" field, then click the Magnifying glass/search icon to refine the list to an individual student.

Dropbox View by students

To refine the submissions by group or section, select the dropdown arrow next to User, select either the Group or Sections option, and select Apply. You will then need to choose the group you wish to view and select Apply again.

Dropbox View by groups 1  Dropbox View by groups 2


View Students Without a Submission

1. Dropboxes in VU Collaborate have search options to help you filter submissions on the screen. One option is to filter the list to students without a submission.

2. Start by selecting Show Search Options.

5 show search options

3. Under Submissions, select the dropdown arrow next to Users with submissions and then choose Users without submissions. 

6 users without submissions

You can use many of the search functions to find valuable data when viewing submissions.

  • Users who are exempt - Users who have an exempt submission time.
  • Only show users with unread submissions - Will only show submissions that have been unread by an academic.
  • Last Submission after - The last submission by a selected date and time.
  • Last Submission before - The last submission before a selected date and time.
  • Late Submissions - Late submissions.

Submission search options

4. Once you have changed to users without submissions, select the magnifying glass/search icon to confirm your selection and filter the list.

7 search icon for users no sub

5. If you want to email this list of students in bulk, select Email Users Without Submissions.

Dropbox email users without submissions

6. This will generate a draft email with each student Bcc'd into the email. Other students will not be able to see who else is included in the email.


Deleting Dropbox Submissions

Select the picture below to see a quick demonstration of how to delete student submissions. 

Delete a submission from the dropbox


Before completely removing any submission, please ensure that you have saved student feedback or grades into a document. You can also export selected student grades from the gradebook into a spreadsheet file using this guide: Exporting Gradebook Data.

Option 1: To delete a single submission, you would need to navigate into Dropbox Submissions from step 1. From there, you can click on the bin icon next to each student and submission name. 

Dropbox delete submission

Option 2: To delete multiple submissions at once, you can tick on the student name that you would like to remove and select Delete.

Dropbox delete multiple


3.1 Restore a Deleted Submission in the Dropbox

1. If you accidentally remove a student submission and want to restore it, you can do so by navigating to the Submission Log option from the Folder Submissions window.

Dropbox restore a submission

2. From there, you can check for the delete submission record, select the Restore button next to the student submission that you want to restore.

If you cannot find the student records here, please immediately contact the ITS or VU Collaborate Help team to investigate the issue.

Dropbox restore a submission pt 2


Organising - Create a Dropbox Category

By default, your Assessment Dropbox folder will be automatically assigned under No Category. If you have more than one cohort in your space, or multiple dropboxes for one assessment and would like to organise them, you can create a Dropbox Category and assign dropbox folders under it.

1. To create a Category, navigate to Dropbox from the Assessments tab, then click on Edit Categories button.

1 Select Edit Categories

2. Under Edit Categories, click on Add Category button to create a new category.

2 click on Add Category

3. A Create Category screen will pop up, from here enter the name of the desired category and select Create button.

3 enter the category name and create

4. Once it is created, you can find all of the available categories within the Edit Categories table.

4 Category table

5. Close this page when you're finished.


Organising - Add a Dropbox folder to a Category

1. To add a Dropbox folder into a category, tick on the relevant Assessment Dropbox, then select Bulk Edit.

5 assessment dropbox ticked

2. On the Bulk Edit screen, under Assignment & Category, click on the No Category dropdown list, then select the relevant category name.

6 Select a category from dropdown menu

3. Click Save to apply the change.

4. Once you successfully applied a category to your Dropbox folder, the dropbox will appear under that Category name.

To make any changes or move the dropbox into a different category, please repeat step 1.

7 dropbox category


Further Support

Visit the VU Collaborate Help site at for up to date information and resources on blended learning or email This email address is being protected from spambots. You need JavaScript enabled to view it..

Contact ITS Service Desk on (03) 9919 2777 or via self-service for further technical support.

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